Document restoration >> Freeze Drying Documents For Water Restoration

The best method of protecting vital records is through duplication and dispersal. The record's storage medium will dictate how it should be duplicated. Paper records may be photocopied or microfilmed on silver-halide film . (This is the only film type acceptable for preservation under ANSI/AIIM standards. Freeze Drying Documents For Water Restoration

For microfilming specifications, contact the ADAH Government Records Division at [334]242-4452.) Machine-readable Freeze Drying Documents For Water Restoration records should be copied onto a back-up medium, such as magnetic tape or computer-output microfilm (COM). There are also different methods of dispersal: built-in dispersal, copies of vital records are routinely routed to agency staff. 

The agency records officer should identify staff who hold such copies and ensure that at least one copy is retained for the same scheduled retention period as the original Freeze Drying Documents For Water Restoration record. 

Staff should also know what Freeze Drying Documents For Water Restoration information from the office is routinely backed up on the agency's mainframe or server, and how to retrieve this information once system operations are restored. 

Copies of vital records may be held in a vault or safe inside the agency; however, if the vault or safe is not "disaster proof," copies and originals will both be lost if the entire Freeze Drying Documents For Water Restoration facility is destroyed. Off-site storage is usually a better method of dispersal. 

It involves keeping copies of vital records at a location outside the agency's primary facility, providing security in case the originals are destroyed. The ADAH State Records Center stores paper records for state agencies and operates a microfilm preservation vault for state and local governments. Various commercial vendors around the state also store microfilm, magnetic tapes or disks, and paper Freeze Drying Documents For Water Restoration records. 

For local Freeze Drying Documents For Water Restoration agencies, another possibility would be a local library or bank vault. Whatever place is chosen, the off-site facility should offer economical, high-volume storage and quick records retrieval in the event of an emergency. For agencies with an interest in this option, ADAH offers a model Records Freeze Drying Documents For Water Restoration Depository Agreement that outlines the terms on which off-site facilities may store public records. 

For more information, contact the Government Records Division at (334)242-4452. 2. What to Do When the Wind Starts Blowing While the following emergency measures are no substitute for a disaster plan, they may enable agencies that have no plan to get through the current storm season. Detailed recommendations on disaster planning will be included in a forthcoming ADAH Freeze Drying Documents For Water Restoration leaflet. 

Meanwhile, if a hurricane approaches, these Freeze Drying Documents For Water Restoration steps can be taken to protect your vital records: 

1. Take back-up computer disks and tapes, as well as microfilm, out of the office and as far away from the potential disaster site as possible. Ideally, the temporary storage area should have a properly Freeze Drying Documents For Water Restoration controlled environment and a means of access to the records (back-up computer equipment, microfilm reader-printers, etc.). 

2. Wrap each computer in a plastic garbage bag and secure the bag with a tie around the electrical cord. Leave the computer plugged into the wall, as the cord will act as an anchor. Make sure the computer is turned off, and turn the electricity off at the breaker box. 

3. If you are unable to remove paper records from the site, get them as far above the floor as possible. Wrap all shelves in plastic, and tape the plastic Freeze Drying Documents For Water Restoration down to hold it in place.

If flooding occurs, or if your agency's primary Freeze Drying Documents For Water Restoration facility is unusable, identify a temporary site or sites where agency functions can resume and records salvage operations can be started. 

Salvaging Water-Damaged Records 

Water-damaged records are usually recoverable if salvage work begins within two days. Thereafter, mold and mildew develop rapidly. Because the disaster site will be extremely humid, salvage must be undertaken elsewhere. 

Ideal is a clean, dry area with a Freeze Drying Documents For Water Restoration temperature of 65 degrees and a relative humidity of 40%. Cover floors or tables used as work areas with plastic sheeting, and move water-damaged records with extreme care. Milk crates or similar ventilated plastic cartons are good carriers. 

Do not try to separate stuck-together pages as long as they are saturated. When the pages are drier, paper towels may be placed between them to absorb Freeze Drying Documents For Water Restoration water. 

Change the Freeze Drying Documents For Water Restoration towels frequently, using fans to circulate air over damaged records. Vacuum freeze-drying is the best and quickest way of drying paper records, but it is expensive and requires professional assistance. For a list of vendors, Freeze Drying Documents For Water Restoration . 

Damp microfiche can be air-dried on a clean, lint-free white cotton sheet. Do not unroll wet microfilm, as this may cause the emulsion layer to separate from the base film. Leave wet microfilm rolls in their containers and Freeze Drying Documents For Water Restoration place them in clean water. 

Salvaged microfilm will not be archival-quality and must be recopied on silver-halide film. Recovery of water-damaged computer disks is Freeze Drying Documents For Water Restoration problematic, and placing a wet disk in the drive can seriously damage your computer. 

Magnetic tapes can sometimes be Freeze Drying Documents For Water Restoration hand-dried (at some risk to the data), but contact your computer equipment's manufacturer before attempting to dry the hardware. 

For a list of vendors who specialize in recovering computerized records, call the Government Records Division at (334)242-4452. ADAH to Hold Training Session for State Agencies on RDA Freeze Drying Documents For Water Restoration Implementation On September 24, 1997, the ADAH Government Records Division will conduct a training session for all state agencies with approved records disposition authorities (RDAs). 

Agency records liaisons or representatives (please limit participants to two per agency) will receive instruction on procedures for implementing RDAs and annual RDA reporting requirements. Also provided will be information about agency audits, record keeping compliance, and Freeze Drying Documents For Water Restoration records management. 

The Freeze Drying Documents For Water Restoration session will begin at 10:00 a.m. in the Archives and History Building's Milo B. Howard Auditorium. For more information, call Richard Wang at (334)242-4452, ext. 240. Records Disposition Authorities and Schedules Approved by the State Records Commission At its meeting on July 31, 1997, 

the State Records Commission approved six new records Freeze Drying Documents For Water Restoration disposition authorities (RDAs) for the ALABAMA BOARD OF MEDICAL EXAMINERS and MEDICAL LICENSURE COMMISSION OF ALABAMA, the ALABAMA DEPARTMENT OF ARCHIVES AND HISTORY, the ALABAMA MEDICAID AGENCY, 

the DEPARTMENT OF REHABILITATION SERVICES, the LICENSING BOARD FOR GENERAL CONTRACTORS, and the STATE and LOCAL Freeze Drying Documents For Water Restoration GOVERNMENT RECORDS COMMISSIONS. 

The following new or revised general Freeze Drying Documents For Water Restoration records schedules were approved by the commission: ALABAMA COLLEGE SYSTEM: Academic Standards of Progress Records; Authorization Letters or Notices of Funding; Federal Work Study (FWS), Freeze Drying Documents For Water Restoration

Federal Supplemental Educational Opportunity Grant (FSEOG), and Perkins Loan Files; FWS Payroll Monitors and Timesheets; Fiscal Operations Reports and Applications (FISAPs); Job Training Partnership Act (JTPA) and Trade Readjustment Act (TRA) Files; Freeze Drying Documents For Water Restoration

NDSL/Perkins Cumulative Listings; Pell Grant Files (Title IV Student Freeze Drying Documents For Water Restoration Financial Aid Files); Program Participation Agreements; Requests to View Student Admissions Records;Title IV Award Listings; and Title IV Award Summaries (12 schedules). Freeze Drying Documents For Water Restoration

SECRETARY OF STATE: Federal Election Commission Reports (FEC Reports 3 and 3a) (1 schedule). STATE-SUPPORTED UNIVERSITIES: College Work Study (CWS) and Supplemental Education Opportunity Grants (SEOG) Files; Federal Family Educational Loan Program Files; Freeze Drying Documents For Water Restoration Pell Grant Files (Title IV Student Financial Aid Files) (3 schedules). Freeze Drying Documents For Water Restoration

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