Debris Removal >> Garbage Left By Flooding

Recommendation #8: Modify disaster assistance employee deployment processes to ensure that Incident Management Assistance Teams and other FEMA first responders include one or more debris specialists with the experience and management skills to assist communities in the crucial early stages of planning Garbage Left By Flooding and implementing debris removal activities. 

FEMA concurs with the objective of the recommendation. Shortly after an emergency or Garbage Left By Flooding disaster declaration, and in some cases in advance, FEMA deploys Debris Task Force Leaders and establishes debris task forces to coordinate FEMA's debris operations. FEMA debris specialists and monitors are also deployed to disaster areas in advance or shortly after a declaration. 

FEMA also augments its field staff with debris contracting and monitoring specialists from the U.S. Anny Corps ofEngineers. Each ofthese individuals works closelywith impacted states and local applicants to provide them with technical assistance. However, Garbage Left By Flooding from Appendix B Management Comments to the Draft Report FEMA’s Oversight and Management of Debris Removal Operations.

FEMA's perspective, the best way to address this issue is to ensure that there are adequate numbers of skilled and Garbage Left By Flooding experienced employees in the disaster workforce, rather than modifying deployment processes. FEMA will continue its efforts to increase the size of its resource pool and speed the deployment of technical expertise to support applicants during the early stages of planning and implementing debris removal operations. 

Recommendation #9: Continue to refme cost data to determine whether having qualified FEMA or local personnel present in a debris towers, major staging areas, Garbage Left By Flooding and on the ground as roving monitors during significant debris-generating events would be cost effective. While FEMA fully supports appropriate and adequate monitoring as part of debris removal operations, FEMA does not concur with this recommendation. 

FEMA advises PA applicants that the size of the monitoring operation should be commensurate with the size and needs of the debris removal operations. Applicants utilize different monitoring strategies based on the type of contract, the geographic area and the types and quantity ofdebris. When using unit price contracts for example, Garbage Left By Flooding applicants should have monitors present at the pick-up, staging, and disposal sites. 

FEMA employs a roving debris monitor methodology wherein debris monitors make regular, Garbage Left By Flooding repeated and random checks of debris operations. FEMA then focuses additional attention and effort on debris operations with identified non-eompliance issues. FEMA also uses additional debris monitors for special debris operations, such as the removal of contaminated debris or debris removal from private property or waterways. 

This is the most prudent use of FEMA's resources Garbage Left By Flooding and taxpayer dollars and avoids unnecessary duplication of effort. FEMA does not intend to station monitors at a pick up, staging, or disposal sites as a standard operating procedure. 

In addition, due to the difficulty in determining cost savings from that approach, Garbage Left By Flooding it is unlikely that FEMA can perform a conclusive analysis to determine if that approach is more cost effective than FEMA's current practice. Recommendation #10: Establish clear requirements for prompt and efficient project closeouts. 

FEMA responded to this recommendation in opportunities to Improve FEMA 's Disaster Closeout Process, OIG-IO-49, January 2010. ,. FEMA has since developed a Project Closeout Standard Operating Procedure (SOP) for use by PA staffatJoint Field Offices. However, Garbage Left By Flooding the draft report on debris confuses the completion of a debris removal operation with project closeout. 

These are two discrete actions. Project closeout refers to the reconciliation of project estimates, data, Garbage Left By Flooding documentation and invoices with the approved scope of work. It is an administrative function that does not impede the completion ofan applicant's debris removal operation. In accordance with Title 44, Code of Federal Regulations.

Project Performance, debris removal must be completed within six months of the emergency Garbage Left By Flooding or disaster declaration unless there are extenuating circumstances for which the impacted state or FEMA grant an extension. The draft report suggests that delayed project closeout encourages debris removal contractors to remove ineligible debris. 

However, this is not the case and adequate debris monitoring by the applicant prevents the removal of ineligible debris. Additionally, Garbage Left By Flooding FEMA encourages the use of unit price and lump sum contracts that pay contractors based on the Appendix B Management Comments to the Draft Report FEMA’s Oversight and Management of Debris Removal Operations amount of debris removed rather than the use of time and materials contracts which pay contractors based on the number of hours worked. 

The use of unit price or lump sum contacts along with debris monitors reduces the amount of ineligible debris collected. Time Garbage Left By Flooding and materials contracts that do not have termination for cause or not to exceed causes encourage debris removal contractors to work slower or to remove ineligible debris. 

Recommendation #J 1: Develop:1 performance measurement that FEMA headquarters and regional personnel call use to measure, analyze, and improve debris program performance. This should be designed for easy analysis of cost Garbage Left By Flooding and performance data across regions, disasters, and contractors. 

FEMA, with this approach in general. FEMA is currently developing a Quality Assurance/Quality Control (QAlQc) tool that provides a framework to measure quality Garbage Left By Flooding and performance throughout the entire PA Program, not just individual categories of work. The QAlQC tool is based on ten quantitative performance metries and one qualitative per review process, designed to measure key aspects of PA performance against certain goals or benchmarks. 

These metrics, which are standardized across the program, are intended to provide a consistent method of measuring quality and performance across the program, Garbage Left By Flooding and to align efforts at all levels with the PA mission and needs of PA stakeholders. This tool will be applied to FEMA's PA Program, including for projects (that reimburse applicants for the cost of their debris operations, across all FEMA Regions and disasters. 

In addition, FEMA is continually working to improve PA Program performance. For example, FEMA has developed a Debris Field Guide to promote consistent debris estimating. FEMA is also working with the U.S. Army Corps of Engineers to enhance its hurricane debris estimating modules. Additionally, Garbage Left By Flooding FEMA is developing internal software to improve its debris estimating capacity. 

Since 2005, FEMA has worked to develop automated or Garbage Left By Flooding digital systems that will improve the collection of debris data in the field. FEMA is currently working to develop a cost database of unit price debris removal costs to assist PA staff and applicants when determining whether or not a cost is reasonable. 

All of these efforts are aimed at improving, streamlining and expediting the PA process with regard to debris removal operations. Once again, Garbage Left By Flooding thank you for (the opportunity to comment on the draft report. Look forward to working with you on future homeland security and emergency management engage

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