Debris Removal >> Best Way To Remove Ice Storm Damage Debris

We conducted our review under the authority of the Inspector General Act of 1978, as amended, and according to the Quality Standards for Inspections issued by the President's Council on Integrity and Efficiency (now the Council of the Inspectors General on Integrity and Efficiency). The Department of Homeland Security's Federal Emergency Management Agency (FEMA) appreciates the opportunity to review and Best Way To Remove Ice Storm Damage Debris respond to the Office of Inspector General (010) draft report.

FEMA's Oversight and Management of Debris Removal Operations FEMA is actively resolving the issues identified in the audit. It should be noted that various Best Way To Remove Ice Storm Damage Debris sections of the draft report do not accurately characterize FEMA's responsibilities in relation to debris removal operations. The draft report often implies that FEMA controls and manages debris removal operations. 

However, the management of debris removal and monitoring operations is the primary responsibility of state, tribal and local governments (applicants). The PA Program is a supplemental assistance grant program, Best Way To Remove Ice Storm Damage Debris through which FEMA reimburses applicants for their eligible debris expenses. FEMA also provides applicants with operational and eligibility guidance and technical assistance with respect to debris removal activities.

In recent years, FEMA has provided additional guidance to PA applicants on debris removal operations and stressed the import through December 31,2008, FEMA implemented the PA Pilot Program. authorized by Congress,which included incentives for the development of debris management plans, debris recycling, and Best Way To Remove Ice Storm Damage Debris the use of local government staff (force account labor) to perform debris removal and monitoring operations. 

In 2007, FEMA issued the Debris Management Guide (FEMA-325),which is currently being updated. FEMA also updated its debris contracting guidance with the September 27, 2010, Best Way To Remove Ice Storm Damage Debris issuance of Recovery Fact Sheet 9580.201, Debris Collecting Guidance,which includes a sample bid sheet. FEMA issued the Monitoring Guide (FEMA 327) electronically in December 2010 to provide applicants with additional guidance. 

Hard copies of the Guide will be available for distribution in January 20 II. It should be noted then encourages participation from its stakeholders by issuing drafts of its debris policies and publications for public comment prior to finalization. FEMA is also developing a Best Way To Remove Ice Storm Damage Debris computer based course on debris management planning in order to make this training more accessible and to reach more PA applicants. 

The OIG makes II recommendations in its draft report. FEM's responses to those recommendations follow: Recommendation #1: Provide a provision of an additional S% federal cost share, not to exceed 100%, to applicants with a FEMA-approved debris management plan and at least two prequalified debris and Best Way To Remove Ice Storm Damage Debris wreckage removal contractors identified prior to a disaster.

FEMA concurs with this part of the recommendation. However, current FEMA regulations do not authorize the PA Program to provide applicants with an increased federal share above the established cost share for each disaster declaration. FEMA is considering Best Way To Remove Ice Storm Damage Debris revisions to its regulations that would incorporate the increased federal share initiative implemented as part of the PA Pilot Program. 

Require disposal site identification to be part of the debris management plan. FEMA concurs with this part of the recommendation. FEM's Debris Management Guide(FEMA 325), Best Way To Remove Ice Storm Damage Debris and its debris training courses stress the importance of disposal site selection as part of debris management planning. During the PA Pilot Program, FEMA required PA applicants to identify debris management sites (DMS) and final disposal sites in order to receive the increased federal share. 

FEMA did not approve debris plans that did not identify a DMS or disposal site. As mentioned previously, FEMA is considering Best Way To Remove Ice Storm Damage Debris revisions to its regulations to incorporate the increased federal share component of the PA Pilot Program, which would require PA applicants to identify DMS and final disposal sites in their debris management plans. 

Allow qualified states that have completed their own Best Way To Remove Ice Storm Damage Debris plan to approve local jurisdictions' debris disposal plans. FEMA is considering this part of the recommendation. FEMA encourages states to promote the development and maintenance of local debris management plans. 

As part of our considerations to revise FEMA regulations to incorporate the increased federal share component of the PA Pilot Program, Best Way To Remove Ice Storm Damage Debris FEMA will consider a significant role for states in the review and approval of debris management plans.

Recommendation #2: To the greatest extent possible, provide applicants, FEMA employees, and other appropriate officials clear and unambiguous rules, guidance, and Best Way To Remove Ice Storm Damage Debris procedures for debris operations, including checklists and sample contracts. FEMA concurs with this recommendation with the caveat below. 

FEMA has provided, and will continue to provide, debris operations guidance to FEMA PA staff, to Grantees, to applicants,and to the general public. This includes the Debris Management Guide (FEMA 325), which is currently under review to ensure that this guidance remains current, comprehensive, Best Way To Remove Ice Storm Damage Debris and incorporates lessons learned. 

FEMA is providing additional guidance on debris estimating and monitoring in the Debris Estimating Field Guide (FEMA 329) and the Debris Monitoring Guide (FEMA 327) both of which were issued in December 2010. FEMA also performs regular periodic reviews of all PA policies and guidance to ensure that they are up to date, accurate Best Way To Remove Ice Storm Damage Debris, and appropriately address current policy issues.

FEMA does not agree, however, Best Way To Remove Ice Storm Damage Debris that providing sample contracts is appropriate. Applicants are responsible for procuring debris contracts and FEMA is not a party to those contracts. By providing sample contracts, FEMA may create a false expectation of reimbursement of costs even if applicants fail to follow competitive bidding procedures, the work performed is ineligible, or the contract is not monitored effectively. 

In addition, FEMA cannot account for the varying procurement requirements among states and localities. FEMA provides PA applicants guidance on contract procurement in Recovery Fact Sheet 9580.201, Debris Contracting Guidance. This Fact Sheet includes recommended provisions for debris removal and debris monitoring contracts, includes Best Way To Remove Ice Storm Damage Debris a standard bid sheet, and includes guidance on evaluating proposed equipment and labor rates. 

Additionally, FEMA reviews proposed debris contracts for PA applicants, upon request. Recommendation #3: Work with the states to provide a variety of readily accessible training concerning rules, guidance, procedures, and Best Way To Remove Ice Storm Damage Debris recent developments in debris removal, contracting, and cost containment. FEMA concurs with this recommendation. 

FEMA currently has, and will continue to make,debris training available through the Emergency Management Institute (EMI), FEMA Regional Offices, and Best Way To Remove Ice Storm Damage Debris online. Current debris courses include the week long "Debris Management" (E202) course at EMI, a one-day Debris Management Plan Development course conducted through out the Nation upon request, and the Independent Study Course "Introduction to Debris Operations in FEMA's Public Assistance Program" available on CD-ROM. 

FEMA is currently developing a computer-based training course on debris management plan development. States may request additional Best Way To Remove Ice Storm Damage Debris training through their respective FEMA Regional Offices. Recommendation #4: Provide force account labor reimbursement to cover local governments' costs of employing workers to monitor debris collections and to remove leaning trees and hanging branches, and encourage them to undertake such responsibilities.

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