Debris Removal >> How To Remove Storm Damage Debris

When soliciting for debris monitoring contracts, the advertisement should outline the required qualifications of the debris monitors. The How To Remove Storm Damage Debris qualifications should be appropriate for the individual responsibilities and duties. Debris monitors should have experience working on construction sites and be familiar with safety regulations, but it is not necessary to have professional engineers and other certified professionals perform these duties. 

Primarily, debris monitors should be able to estimate debris quantities, differentiate between debris types, properly fill out load tickets, and follow all site safety procedures. The How To Remove Storm Damage Debris specifications should outline possible monitoring locations and reporting requirements to document eligible debris quantities. 

Monitoring contracts are typically time-and-materials and should contain a not-to-exceed clause per the requirements of How To Remove Storm Damage Debris. The applicant should ensure the level of monitoring and overhead claimed is consistent with the level of effort required to effectively monitor the debris removal operations. It is important that the debris monitoring contract provide for submission of reports and payment estimates to help promote efficiency and effectiveness in the overall debris removal operations. 

By continuously monitoring the debris removal operations, an applicant can track progress toward completion and determine the How To Remove Storm Damage Debris financial status of the monitoring and debris removal contracts. Applicants should require debris monitors to submit the following reports: Debris collected from curbside and/or collection centers Debris accepted at the DMS and/or final disposition 

Debris recycled/reduced at the DMS and taken to final disposition Any operational or safety issues If FEMA provides How To Remove Storm Damage Debris funding for the debris monitoring contract, a sample of the reporting requirements outlined in the contract in order to substantiate eligible costs is required. The sample must be adequate to demonstrate that sufficient measures were taken to ensure that eligible and accurate quantities were reported as part of the grant. 

If the monitoring contract is time-and-materials, the applicant must supply labor, equipment, How To Remove Storm Damage Debris and materials records to the Public Assistance Program staff in order to substantiate the actual costs of the grant. Debris Monitor Roles Monitoring operations are meant to ensure that the debris removal contractor is performing the scope of work required by the contract, and to document the debris removal operations. 

The primary role for debris monitors is to document the location and amount of debris collected. The key elements of information that are needed to verify the contractor's scope of work and determine eligibility are the: Type of debris collected Amount of debris collected Original collection location From this information the applicant can document eligible location and work completed. 

The debris monitor's roles and How To Remove Storm Damage Debris responsibilities in the field include: Measure and certify truck capacities (recertify on a regular basis). Complete and physically control load tickets (in monitoring towers and the field). 
Validate hazardous trees, including hangers, leaners, and stumps (use appropriate documentation forms). 

Ensure that trucks are accurately credited for their load. Ensure that trucks are not How To Remove Storm Damage Debris artificially loaded to maximize reimbursement (e.g., debris is wetted, debris is fluffed - not compacted). Ensure that hazardous waste is not mixed in with loads. Ensure that all debris is removed from trucks at the DMS. 

Report to project manager if improper equipment is mobilized and used. Report to project manager if contractor personnel safety standards are not followed. Report to project manager if general public safety standards are not followed. Report to project manager if completion schedules are not on How To Remove Storm Damage Debris target. 

Ensure that only debris specified in the scope of work is collected and identify work as potentially eligible or ineligible. Monitor site development and restoration of the DMS. Ensure daily loads meet How To Remove Storm Damage Debris permit requirements. Ensure that work stops immediately in an area where human remains or potential archaeological deposits are discovered. 

Report to project manager if debris removal work does not comply with all local ordinances as well as State and Federal regulations. The applicant is responsible for ensuring that applicant-managed debris removal work (either force account or How To Remove Storm Damage Debris contract) being funded under the Public Assistance Program is eligible in accordance with Public Assistance Program criteria. 

Applicants may request State/FEMA assistance with debris monitoring or monitor training. C. Monitoring Methods for Debris Removal Additional How To Remove Storm Damage Debris documentation requirements depend on how the debris is collected and processed. The following describes methods and systems to monitor and document work completed by force account resources and/or contractors. 

The planning staff should develop tools for their How To Remove Storm Damage Debris documentation duties. It is suggested that all three of the following tools be used to document all types of debris removal contracts, unit cost, lump sum, and time-and-materials contracts. Debris Monitor Reports Applicants should develop a debris monitoring report to make all reporting documents consistent regardless of who performs the work. 

An example of a debris monitor's report is supplied in Appendix W, Sample Monitoring Forms. Applicants are not required to use this How To Remove Storm Damage Debris report; however, they should have a reporting document that captures the types of information if seeking Public Assistance reimbursement. The debris monitoring report is important for monitoring time-and-materials contracts that may be used during the response phase of the operations. 

Monitoring How To Remove Storm Damage Debris documentation for time-and-materials contracts includes: Actual labor hours worked Actual equipment hours operated Type and specification of equipment used The labor and equipment summary records provided in Appendix V, FEMA Forms, are often used by applicants as a starting point for their specific documentation needs and contract requirements. 

Truck Certification List A truck certification list allows the monitor to identify the truck itself and its hauling capacity in a standardized manner. It is important to know the truck hauling capacity since debris, specifically vegetative debris, How To Remove Storm Damage Debris is often hauled and billed by volume. The standard list of requirements includes: 

Size of hauling bed in cubic yards License plate number Truck identification number assigned by the How To Remove Storm Damage Debris owner Short physical description of the truck. Monitors may need to be trained to measure truck capacities for certification purposes. 

Re-certification of the hauling trucks on a random and periodic basis should be implemented for contract compliance and reimbursement considerations. See, How To Remove Storm Damage Debris Sample Monitoring Forms, for an example truck certification worksheet. Load Ticket System The term "load ticket" refers to the primary debris-tracking document. 

A load ticket system tracks the debris from the original collection point to the DMS or landfill. By positioning debris monitors at each point of the operations (collection, DMS, and/or final disposition), the eligible scope of work can be properly documented. This is how the applicant documents How To Remove Storm Damage Debris traditionally, load tickets have been carbon paper tickets with at least four copies generated for one load of debris.

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